How to Apostille a Virginia Birth certificate (2026 Guide)
To apostille a Virginia birth certificate, order a certified copy from the state or county vital-records office. Many states require a recent state-registrar copy, not an old county copy. Then submit it to the Virginia Secretary of the Commonwealth for $10 per document. Mail processing takes about 5–10 business days. For a non-Hague destination, you also need US Department of State authentication and embassy legalization.
| Government fee | $10 per document |
|---|---|
| Where to send it | Virginia Secretary of the Commonwealth |
| Required copy | Order a certified copy from the state or county vital-records office. Many states require a recent state-registrar copy, not an old county copy. |
| Mail time | 5–10 business days |
| Counter | mail only |
| County pre-cert | Not required for this document |
Add your destination for the full chain
Prefilled for this page. Open the full Pathway Checker →
Step 1 — Get the right copy
Order a certified copy from the state or county vital-records office. Many states require a recent state-registrar copy, not an old county copy. In Virginia, virginia vital records come from the Virginia Department of Health, Office of Vital Records.
Step 2 — Submit to the Virginia Secretary of the Commonwealth
Include a signed cover sheet naming the destination country, payment payable to the authority above, and a prepaid return envelope. Confirm exact requirements on the official page linked in sources. Pay $10 per document by check or money order. There is no counter service, so mail is the only option — plan on 5–10 business days.
Step 3 — Check the destination country
If your document is going to a Hague Apostille Convention member, the apostille is the last step. If the destination is not a member, you continue to the U.S. Department of State — Office of Authentications for authentication and then to that country's embassy for legalization. Confirm with theCountry Checker.
Common rejection reasons
- Photocopies and hospital "souvenir" certificates are not certified copies and are rejected
- The certified copy is too old or the seal is not raised/legible
- The signing registrar's authority is not on file with the apostille office
Who typically needs this
Proving identity or parentage for dual citizenship.
Marriage or spousal-visa applications abroad.
Foreign school enrollment and residency permits.
Frequently asked questions
＋How much does it cost to apostille a birth certificate in Virginia?
The Virginia Secretary of the Commonwealth charges $10 per document. You pay separately for the certified copy and your return envelope.
＋Can I apostille a photocopy of my birth certificate?
No. Virginia apostilles the certified or properly notarized document, not a plain photocopy. Photocopies and hospital "souvenir" certificates are not certified copies and are rejected
＋How long does it take?
Mail processing in Virginia runs about 5–10 business days. There is no counter option. A non-Hague destination adds the federal and embassy steps on top.
＋Who usually needs a birth certificate apostille?
People who proving identity or parentage for dual citizenship or need it for marriage or spousal-visa applications abroad. The apostille lets a foreign authority accept your Virginia birth certificate.
Other Virginia documents
Sources
Reviewed by Billy Reiner, Editor
Last verified: July 13, 2026 against the Virginia Secretary of the Commonwealth and the HCCH status table(official page). See how we verify and how often on ourmethodology page.
This is informational, not legal advice. The receiving authority sets the final requirements — confirm with them and the office named above before you send anything.