How to Apostille a Washington Notarized document (2026 Guide)
To apostille a Washington notarized document, have the document notarized. Some states require the county clerk to certify the notary first. Then submit it to the Washington Secretary of State, Corporations & Charities for $15 per document. Mail processing takes about 5–10 business days; dropoff. For a non-Hague destination, you also need US Department of State authentication and embassy legalization.
| Government fee | $15 per document |
|---|---|
| Where to send it | Washington Secretary of State, Corporations & Charities |
| Required copy | Have the document notarized. Some states require the county clerk to certify the notary first. |
| Mail time | 5–10 business days |
| Counter | dropoff |
| County pre-cert | Not required for this document |
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Step 1 — Get the right copy
Have the document notarized. Some states require the county clerk to certify the notary first. In Washington, washington vital records come from the Washington State Department of Health, Center for Health Statistics.
Step 2 — Submit to the Washington Secretary of State, Corporations & Charities
Include a signed cover sheet naming the destination country, payment payable to the authority above, and a prepaid return envelope. Confirm exact requirements on the official page linked in sources. Pay $15 per document by check or money order. Mail-based program; $100 expedite per ten-document block, in Olympia.
Step 3 — Check the destination country
If your document is going to a Hague Apostille Convention member, the apostille is the last step. If the destination is not a member, you continue to the U.S. Department of State — Office of Authentications for authentication and then to that country's embassy for legalization. Confirm with theCountry Checker.
Common rejection reasons
- The notary's authority is not certified by the county where required
- The notary stamp is expired or illegible
Who typically needs this
Parental consent-to-travel letters.
Notarized passport or ID copies.
Miscellaneous foreign-requested statements.
Frequently asked questions
＋How much does it cost to apostille a notarized document in Washington?
The Washington Secretary of State, Corporations & Charities charges $15 per document. You pay separately for the certified copy and your return envelope.
＋Can I apostille a photocopy of my notarized document?
No. Washington apostilles the certified or properly notarized document, not a plain photocopy. The notary's authority is not certified by the county where required
＋How long does it take?
Mail processing in Washington runs about 5–10 business days. A counter option (dropoff) can be faster. A non-Hague destination adds the federal and embassy steps on top.
＋Who usually needs a notarized document apostille?
People who parental consent-to-travel letters or need it for notarized passport or id copies. The apostille lets a foreign authority accept your Washington notarized document.
Other Washington documents
Sources
Reviewed by Billy Reiner, Editor
Last verified: July 13, 2026 against the Washington Secretary of State, Corporations & Charities and the HCCH status table(official page). See how we verify and how often on ourmethodology page.
This is informational, not legal advice. The receiving authority sets the final requirements — confirm with them and the office named above before you send anything.